Logistics work,
without leakage.
The AI workspace for forwarders, 3PLs and shippers. It reads every invoice, contract and shipment document.
- ROI guarantee: 3× your retainer in 90 days or full refund.
- From €299/month
- EU-hosted
- GDPR-first
- DK · SE · NO · FI · DE
- EU data only
- Cancel any time
Built to read invoices from European carriers like
Drop an invoice.
See your money back.
A 72-second walkthrough — from upload, to overcharge spotted, to dispute email drafted.
Introducing the VaernFlow Workspace
The operating layer for freight finance. Seven layers, one place to see what you were charged against what you agreed.
| Carrier | Document | Status | Overcharge |
|---|---|---|---|
| Example carrier A | Invoice · 3 lines | Overcharge found | €285.00 |
| Example carrier B | Invoice · 5 lines | Dispute drafted | €120.50 |
| Example carrier C | Invoice · 2 lines | Awaiting your approval | €64.00 |
| Example carrier D | Invoice · 4 lines | Matches agreement | €0.00 |
Every step is checked before the next
Extract, match, audit, draft. Each result is validated before it moves on. A finding that cannot quote its source, or whose arithmetic does not add up, is dropped.
- Findings must quote a line from your documents
- Amounts are re-added by code, not trusted from the model
- Duplicate invoices are caught before the AI runs
One invoice in.
Every euro recovered.
Most carrier invoices look correct on the surface. They aren't. VaernFlow audits every line — rate, fuel surcharge, accessorials, weight, freight class — against your contract or live European market rates, and tells you exactly how much to demand back.
The carrier overcharges your team never had time to catch.
Drop a PDF, paste an email, or sync your inbox. Within 90 seconds Claude has read every line, compared it against your rate confirmation, and drafted a citation-backed dispute email ready to send.
The rest of the financial workflow, built in.
Pro customers also get document parsing, a financial inbox for carrier replies, and lane-rate intelligence so you know what to push back on before the invoice even arrives.
Document parsing
Reads every billing artifact — BOLs, invoices, CMRs, PODs — at 98%+ field accuracy. Mass upload, email ingest, auto-match to contracts.
Financial Inbox
Routes every money-related email — carrier replies, disputes, payment chasers — into the right thread. Drafts responses in the sender's language.
Lane intelligence
Live market rates so you know what carriers should be charging. Spots overcharges before the invoice even lands.
What’s new
Review before the first dispute is sent
Every first dispute to a carrier waits for a human. A one-click approve or reject link lands in your inbox.
Findings must quote their source
An overcharge without a quoted line from your documents, or with arithmetic that does not add up, is dropped before you see it.
A carrier directory that learns
The first time an invoice names a carrier's billing contact, VaernFlow remembers it for every later dispute.
Every team, every lane.
One workspace for the people who check documents and pay for freight.
Freight forwarders
Check every carrier invoice against what you agreed, before you pay it.
3PLs
Audit carrier bills and dispute with the evidence attached.
Shippers
See what you were charged against what you were promised, lane by lane.
Customs brokers
Cross-check invoice, packing list and bill of lading before you file.
Procurement
Put carrier bids and rate sheets side by side in one table.
Finance and AP
Match, approve and settle only the amounts that are correct.
See your own money.
Send a quarter of carrier invoices and the matching rate confirmations. You get a table of what was charged, what was agreed, and the line in your documents that proves it.
| Line | Invoiced | Agreed | Difference |
|---|---|---|---|
| Fuel surcharge Rate error "Fuel surcharge: EUR 410.00" || "AGREED Fuel surcharge: EUR 200.00" | €410.00 | €200.00 | €210.00 |
| Tail lift Not in agreement "Tail lift: EUR 75.00" || "(No tail lift / liftgate service was ordered)" | €75.00 | €0.00 | €75.00 |
| Linehaul | €1,850.00 | €1,850.00 | — |
What gets checked, and who decides.
Three facts about how the audit works today. They describe the product, not a customer result.
Rate errors, unapplied discounts, phantom accessorials, weight differences, duplicates, wrong freight class.
Invoice, rate confirmation, bill of lading, CMR, proof of delivery, packing list.
You approve or reject it with one click before anything is sent.
The ROI is almost embarrassing.
A ten-person forwarder running €200,000/month of freight typically recovers €6,000–16,000 in carrier overcharges per month. The Pro retainer is €699 + 12% contingency — so on a typical €10k recovery month you pay ~€1,900 and pocket ~€8,100. That’s 4–8× net ROI in month one, and most customers find their first €5,000 in the first week.
Pro adds document entry, inbox triage and rate quoting on top — saving another 2–3 hours per person per day. Stack the two and a five-person ops team gets back ~€7,500/month in time alone.
“Every euro on a freight invoice should trace back to a line in a contract.”What VaernFlow is built on
Security you can check.
Only what is true today is shown as certified. What is not yet in place is marked.
Data stored in Frankfurt (eu-central-1).
Data processing agreement published on the site.
Each customer's data is separated by row-level security in the database.
The first dispute to any carrier always waits for your approval.
Planned. Not certified yet.
Planned. Not certified yet.
Low retainer.
We only win when you do.
From €299/month plus a 8–15% contingency on what we actually recover. No tier-shopping, no per-seat tax, no surprises. ROI guaranteed.
Find the money your
carriers have been
quietly taking.
60 seconds. One invoice. No signup. We’ll show you exactly how much you’re owed.
VaernFlow is becoming the financial infrastructure layer for European freight — starting with audit, expanding to payment. Join the VaernFlow Pay waitlist ↗